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25 Results Location: Washington DC
Category: Jobs
Keyword: secretary

Executive Secretary (Georgetown) 

Van Ness Feldman, P.C., a mid-sized Georgetown law firm, seeks a candidate with strong communication, organizational, and administrative skills. Duties include, but are not limited to providing administrative support (coordinating meetings, conference calls, schedules, and travel); document production; drafting and editing letters; and coordinating/completing FERC filings. The candidate will type at least 65 wpm and have proficiency with Microsoft Office. The candidate must possess the ability to prioritize, multi-task and work well in a fast-paced environment. Previous experience as an executive assistant in a law firm or lobbying firm preferred.

Benefits include health, dental, 401(k), and pension plan. EOE. Please provide your resume and salary requirements by clicking http://vihost.videsktop.com/VanNessF87/viRecruitSelfApply/ReDefault.aspx?FilterREID=3&FilterJobCategoryID=2&FilterJobID=2&AutoRedirect=1 .


Executive Secretary (Georgetown) 

Van Ness Feldman, P.C., a mid-sized Georgetown law firm, seeks a candidate with strong communication, organizational, and administrative skills. Duties include, but are not limited to providing administrative support (coordinating meetings, conference calls, schedules, and travel); document production; drafting and editing letters; and coordinating/completing FERC filings. The candidate will type at least 65 wpm and have proficiency with Microsoft Office. The candidate must possess the ability to prioritize, multi-task and work well in a fast-paced environment. Previous experience as an executive assistant in a law firm or lobbying firm preferred.

Benefits include health, dental, 401(k), and pension plan. EOE. Please provide your resume and salary requirements by clicking http://vihost.videsktop.com/VanNessF87/viRecruitSelfApply/ReDefault.aspx?FilterREID=3&FilterJobCategoryID=2&FilterJobID=2&AutoRedirect=1 .


Legal Secretary - Patent (Alexandria, VA) 

Very successful patent and trademark law firm seeks an experienced patent prosecution legal secretary to support their IP attorneys. You will lend your assistance and expertise to attorneys by maintaining attorney's docket, preparing filings and other legal documents as well handling administrative work. In addition, you will be making travel arrangements, handling record keeping and time entry.

Please have 3-5 years of patent prosecution legal experience, type 60-65 wpm and have great Word skills. Excellent proofreading and communication skills as well as a professional demeanor are a must.

Firm offers excellent benefits including 3 week's vacation, MetroChek, subsidized parking, career training, a business casual dress code Monday through Thursday and casual dress on Friday; direct deposit; a longevity program with lots of other cool benefits and great people to work with. Salary is commensurate with experience, between $50K and $75K. Hours are 8:30 to 5:00 with paid overtime.


Patent Secretary (Washington, DC) 

Large, successful patent and trademark law firm has an exciting opportunity to join their well respected firm as a patent prosecution secretary. You will prepare new patent applications, continuation applications, amendments, information disclosure statements and more. You will also type correspondence, legal documents and reports, proofread all work including correspondence, memoranda and other legal documents, screen telephone calls and read and sort mail. Other duties include establishing and maintaining calendar and deadline reminder systems for assigned attorneys and patent agent/law clerks utilizing master calendar system; scheduling meetings and conferences, including telephone conference calls with multiple outside parties in multiple time zones; opening new files; maintaining all client and general files, preparing files to be closed, processing bills; proofing billing sheets and reviewing and editing bills.







Qualified candidates will have 3 plus years patent prosecution experience, strong MS Office knowledge and a desire to learn more about patent prosecution.







The firm offers a generous benefits plan, your medical benefits begin the first of the month after you begin work. You will enjoy a business casual work environment and have the security of a strong 401K. The salary is flexible depending upon your experience. Hours are 8:30 to 5:00 or 9:00 to 5:30.




Polished and Articulate Administrative Assistant Needed ASAP! (Fairfax, VA) 

Polished and Articulate Administrative Assistant Needed ASAP!!!

A prominent corporation in Fairfax is looking for an Administrative Assistant. This is an immediate opening for a results-driven administrative professional with two or more years of recent administrative assistant experience. Competitive salary and benefits offered!

This position requires someone that is deadline oriented and able to perform in an extremely busy and nonstop environment. This is a rapidly growing organization seeing an administrative assistant who can think on their feet and is willing to grow within the company. This position offers a competitive salary and benefits package.

Daily Responsibilities:

•Implementing and maintaining the office filing system
•Composing general correspondence including letters, emails, and memos
•Preparing expense and statistical reports
•Managing inventory of office supplies
•Management of executive calendar, coordinating travel, and assistance in planning conferences and social events
•Assisting the receptionist when needed
•Assisting executive level staff with special projects as assigned

Position Requirements:

•Must have a minimum of 2 solid years of recent Administrative Assistant experience
•Must have full time access to a car. This position is NOT metro accessible.
•Must be able to start working with in 48 hours. If you are currently employed DO NOT apply, you will NOT be considered. This position starts immediately and there is no time to give notice to a current employer.
•Advanced proficiency with MS Office 2007 (Word, Excel, PowerPoint, Access)
•Typing proficiency of at least 35 words per minute
•Ability to proofread for spelling, grammar, punctuation, and syntax
•Professional demeanor and attitude
•Polished and articulate with a strong ability to communicate well with the general public as well as high level executives
•Bachelors Degree is highly desirable


If you are a Resourceful, Self Starter, with a Pro-Active Attitude, and you meet all of these requirements please apply today by responding to this post with your resume.

We are interviewing immediately and you must be able to start working with in 48 hours!



Relevant Keywords: Administrative Assistant, EA, Executive Assistants, AA, Admin, Secretary, Project Coordinator, Meeting Coordinator, Program Assistant, Membership, Receptionist, Customer Service, Fairfax County, Tyson's Corner, Reston, Alexandria, Arlington, McLean, Vienna, Falls Church, Annandale, Burke, Herndon, Chantilly, Centreville, NOVA, Northern Virginia


Secretary II (Washington DC) 

US Citizenship must. Seeking entry-level analyst to support accounts-payable & procurement functions in a federal office. Work involves processing invoices, data entry, drafting purchase orders, liaising with internal clients and external offices, and handling various administrative duties. Candidates must have a customer-service orientation, and be comfortable with both analytical and administrative work. Prefer candidates interested in gaining exposure to federal budgeting, but prepared to handle accounts-payable functions.


Requirements:

- Education & Work Experience: please list your G.P.A. Transcripts will be requested.
· 4-year degree with 0 to 2-years of work experience
· 2-year degree with 3 to 4-years of work experience
- All majors are welcome, but require strong grades in quantitative subjects such as math, sciences, statistics, economics, accounting & finance
- Detail-oriented
- Good with numbers
- Excel skills -- understand basic mathematical formulas, cell references, formatting -- plus if candidate understands formula auditing, data filtering and pivot tables
- U.S. citizen



Legal Secretary (Washington, DC) 

Carr Maloney P.C. has an immediate opportunity available in our Washington, DC office for a litigation secretary with 3+ years of private law firm experience to support two partners and one Of Counsel. Background in labor and employment litigation helpful.

Responsibilities include:
• Prepare correspondence, pleadings, briefs, memoranda and other documents for a litigation practice. Prepare emails, faxes, photocopies, exhibits and scan work product.
• Open and maintain client files, client contact information and calendar deadlines. Close cases as necessary. Handle large volume of filing.
• Enter attorney time daily in CMS and assist with billing issues as needed.
• Answer attorney phones and take messages with accuracy.
• Maintain client confidentiality and exhibit professionalism. Engage court officials, clients, co-workers and other colleagues with a positive demeanor.
• Handle administrative tasks such as making travel arrangements; schedule court reporters, organize meetings and appointments, maintain the attorneys' case list and prepare expense reports.
• Back-up co-workers as needed.
• Perform other duties as assigned.
Job Requirements:
• High School diploma or equivalent
• Accurately type at least 65 words per minute and have excellent grammar, spelling, and proofreading skills.
• Federal and State Court filing experience required, including e-filings.
• Advanced proficiency in MS Office.
• Ability to prioritize tasks and have reasonable problem solving skills.
• Possess the ability to enter data with accuracy.
• Must have ability to be work overtime as needed.
• Ability to handle a variety of tasks simultaneously in a fast-paced environment.

Competitive salary and benefits, bonus opportunities, corporate casual five days a week, 401(k), and beautiful new office. One block from Metro.




LEGAL SECRETARY (ROCKVILLE/WHITE FLINT) 

Plaintiff law firm seeks a Legal Secretary for their Rockville office. The non-exempt position requires heavy client contact as well as the performance of a wide variety of other routine administrative tasks including case file management, drafting internal and external memorandum and correspondence, managing calendars, opening and distributing mail, coordinating and scheduling depositions,

The ideal candidate has:

Strong tenure and a required minimum of 5 years of legal secretary experience.
Previous Workers comp and/or personal injury expertise needed.
Excellent written and verbal communication skills.
Ability to prioritize and coordinate work, managing multiple deadlines.
Ability to constantly learn new skills as they become necessary.
Excellent organization skills.
College Preferred; High School diploma required.

The key to this position is someone with solid litigation experience, a pleasant/easy going personality, and someone who is well rounded and flexible enough to roll with the punches. The candidate should have a history of good attendance, be dependable with ability to support a busy attorney effectively, staying on top of an ever changing work day.

This is a wonderful firm to work for, a great location with metro access, offering competitive pay, health insurance, paid vacation, pension-401(k) plan, and a congenial work environment.

For immediate consideration, please submit resume and cover letter to tortlawrs@gmail.com.

RESUMES WITHOUT SALARY REQUIREMENTS WILL NOT BE CONSIDERED.

Legal Secretary/EA (Northern Virginia - metro ) 

Our client, one of the largest privately held and fastest growing companies in the United States, is looking for a top-notch, energetic and polished Legal Secretary to provide executive level support to 2 high-profile Partners.

Duties include:

- Provide executive administrative support to Attorneys and legal department
- Schedule and organize meetings, client events, travel arrangements and luncheons
- Prepare and and process expense reports
- Create business correspondence and powerpoint presentations
- Manage and update Executives' calendar on MS Outlook
- Screen calls and serve as point of contact for internal and external contacts

Requirements:

- Minimum of 4-6 years of Legal Secretary experience is a must
- Extensive experience in planning domestic and international travel arrangments and meetings
- Advanced Word, Excel, Outlook and Powerpoint skills
- Excellent tenure
- Hill experience and Bachelor's Degree is a plus
- Must be flexible for OT



Legal Assistant/Secretary (Dupont Circle Area) 

Bonner Kiernan Trebach & Crociata LLP, a national defense litigation law firm is seeking a stellar Legal Secretary to join our team in the DC office. 5+ years Litigation Secretarial experience, supporting multiple attorneys, in a civil defense firm is ideal. Workers Compensation support experience is a plus. Working knowledge of court filing procedures is essential and experience in DC, MD and VA jurisdictions is preferred.

Duties will include document preparation; scheduling depositions; court filings; maintaining discovery files; preparing expense reports; travel arrangements; time entry; billing edits; and other traditional secretarial functions.

Additional Requirements:
Microsoft Office Proficiency
Excellent verbal and written communication skills
Civil defense litigation support experience for Corporate and Insurance Defense clients
Experienced and skilled at proof reading
Accuracy in maintaining Attorney Calendars
Time entry proficiency (Elite preferred)
Work Schedule 9:30 -- 6:00pm

Successful candidates with be energetic, work well under pressure, have excellent organizational skills and a strong teamwork ethic. For consideration, please submit resume and cover letter with salary requirements to resume@bonnerkiernan.com EOE.


Legal Assistant/Secretary (Dupont Circle Area) 

Bonner Kiernan Trebach & Crociata LLP, a national defense litigation law firm is seeking a stellar Legal Secretary to join our team in the DC office. 5+ years Litigation Secretarial experience, supporting multiple attorneys, in a civil defense firm is ideal. Workers Compensation support experience is a plus. Working knowledge of court filing procedures is essential and experience in DC, MD and VA jurisdictions is preferred.

Duties will include document preparation; scheduling depositions; court filings; maintaining discovery files; preparing expense reports; travel arrangements; time entry; billing edits; and other traditional secretarial functions.

Additional Requirements:
Microsoft Office Proficiency
Excellent verbal and written communication skills
Civil defense litigation support experience for Corporate and Insurance Defense clients
Experienced and skilled at proof reading
Accuracy in maintaining Attorney Calendars
Time entry proficiency (Elite preferred)
Work Schedule 9:30 -- 6:00pm

Successful candidates with be energetic, work well under pressure, have excellent organizational skills and a strong teamwork ethic. For consideration, please submit resume and cover letter with salary requirements to resume@bonnerkiernan.com EOE.


Unit Secretary (Fairfax, Virginia) 

Unit Secretary

Full-Time, for 52 bed, Dementia Special Care Unit in Nursing Home.

Excellent customer service and organizational skills.
Ability to multi-task and interact with residents, visitors and physicians.

Email resume to hr@fairfaxnursingcenter.com

Fairfax Nursing Center
10701 Main Street
Fairfax, VA 22030
EOE

  • Location: Fairfax, Virginia
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Contract Opportunity to work in General Counsel's Office! (Tysons Corner, VA) 

Our client, a renowned multi-national corporation with headquarters in Tysons Corner, VA, has asked us to screen for an Executive Legal Secretary to support the day to day administrative and legal needs of their busy legal department. Candidates must be fast paced with an extraordinary ability to multi task and manage quickly changing daily and weekly priorities. Document production and exceptional spelling, grammar, and proofreading skills are also integral ingredients and will lead you down a successful path in this role!

Requirements:
 Typing of 75 WPM +
 Exceptional communication skills -- both written and verbal
 Strong spelling, grammar, and proofreading skills
 Prior Executive Assistant and/or Legal Secretary experience preferred
 Litigation experience a bonus

If you are interested in this diverse long term contract opportunity, please send your resume to trakva.info@traklegal.com. Please reference "Exec. Legal Secretary" in your subject line.

The TRAK Companies are TRAK Legal, TRAK Services, and TRAK Records and Library. These independent divisions provide customized staffing and recruiting search solutions to law firms, Fortune 1000 companies, trade associations, and not-for-profit organizations. Our specialized recruiting capabilities deliver top quality candidates for high-end administrative, legal, and middle-management positions throughout the DC metropolitan area.


  • Location: Tysons Corner, VA
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Patent Prosecution Legal Secretary! 

A growing firm in Northern VA needs a seasoned Patent Prosecution Legal Secretary to support their patent prosecution team. The ideal individual will have a minimum of 2 years experience in a similar role. There's little time to train, so you must be familiar with all aspects of the position. Their services include patent application drafting, licensing, prosecution, and consulting. This is a great opportunity for someone who wants to be in the center of all patent activity.

Qualifications:
• proactive, resourceful, and extremely detail-oriented
• sense of ownership working with domestic and foreign patent filings
• have the ability to multi-task and stay focused on deadlines
• working knowledge of the Microsoft Office suite

If you fit this description and are serious about taking the next step in your career, submit your resume to trakva.info@trakservices.com and reference "Patent Secretary" in the subject line.

The TRAK Companies are TRAK Legal, TRAK Services, and TRAK Records and Library. These independent divisions provide customized staffing and recruiting search solutions to law firms, Fortune 1000 companies, trade associations, and not-for-profit organizations. Our specialized recruiting capabilities deliver top quality candidates for high-end administrative, legal, and middle-management positions throughout the DC metropolitan area.


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Front Office Secretary / Bilingual/ Chiropractor Office (Gaithersburg, MD) 

We are looking for a highly motivated and experienced Front Office Secretary for a Chiropractor Clinic in Gaithersburg, MD. Prior front desk experience in a medical office setting and Bilingual in Spanish is required.

Pay Range - $35k - $40k per year. Plus full benefits.

  • Location: Gaithersburg, MD
  • Compensation: Pay Range - $35k - $40k per year. Plus full benefits.
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Legal Secretary/Receptionist (Rockville, MD) 

Bilingual, English-Spanish, Experienced Secretary for a Busy, Local Practice

  • Location: Rockville, MD
  • Compensation: Pay 25-35k
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Litigation Secretary (Rockville) 

Litigation law firm in Rockville seeking experienced secretary to support partner and associates with typing (wordperfect/word), phones, billing, appointments, researching, organizing and maintaining files. Good benefits, free parking. Salary commensurate with experience and skills. Hours 8:30 - 5:00. Fax resume and salary requirements in confidence to 301-424-2394.

  • Location: Rockville
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Legal Secretary - Patent 

Top DC law firm is seeking a senior-level patent secretary to support a partner and two associates. The responsibilities of the position include, but are not limited to, assisting firm timekeepers in accurately and thoroughly preparing, reviewing, filing and reporting USPTO documents, updating charts/spreadsheets/databases, producing shells for responses, docket management, filing/scanning and management of correspondence (electronic and paper).

Candidates should have a minimum of 10 years of patent prosecution experience and broad knowledge of patent policies and procedures, excellent communication, interpersonal and organizational skills and demonstrate a high level of initiative and discretion. Additionally, successful candidates will possess the ability to effectively work independently and as part of a team. Knowledge of general accounting practices, including time entry and billing is a plus. College degree is highly preferred. Strong computer skills including proficiency with Excel, PowerPoint, Access, Outlook and MS Word is required. Must have flexibility to work overtime.


  • Compensation: up to $79K
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Litigation Legal Asst/Legal Secy to work 8:30-4:30 or 9:00-5:00 (Downtown DC) 

The DC office of a large prestigious law firm is seeking a top notch Litigation Legal Assistant/Legal Secretary with 3-7 years of solid Litigation experience to work for two great partners and an associate. The current Legal Assistant is retiring in March and will be available to help train her replacement. This is a terrific opportunity to work in an environment where your professionalism and dedication will be rewarded -- where true mentoring relationships can be developed, and where professional growth opportunities really do exist!!

Partners specialize in Litigation. Must have previous litigation experience and be familiar with the various courts and filing processes, including e-filing. Need someone who is confident, professional and can thrive under pressure. Position is very administrative in nature -- must have experience with complex billing, reconciling credit card and cell phone bills, and coordinating international travel plans. Excellent organizational skills a must! College degree is a BIG PLUS. Need someone who is flexible for overtime. Hours for the position are 8:30 a.m. - 4:30 p.m. or 9:00 a.m. -- 5:00 p.m.

The firm offers generous salaries and fantastic benefits -- including 24 days of PTO the first year and tuition assistance! If interested, please submit salary requirement and MS version of resume!!


  • Location: Downtown DC
  • Compensation: Commensurate with Experience
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Press Secretary off Hill? Become Manager of Communications! (District of Columbia) 

Our client, a conservative business federation in Washington, DC who represents the interests of business owners on Capitol Hill, is looking to hire a Manager of Communications who has worked as a Press Secretary on Capitol Hill. In this role, you would be primarily responsible for maintaining outreach to members of the media and providing research and analytical support for the communications team and senior staff on IP-related issues. This position requires strong communication skills, both written and oral; strong skills in qualitative and quantitative analysis; and background and knowledge of IP, trade policy, technology policy, or Internet issues. You will coordinate media outreach, disseminate press releases and fact sheets, compile press clips, provide support for advocacy materials, and conduct research and written analysis in regards to overall messaging. This is a temp to hire position paying up to $65k and Hill experience is a MUST. Apply today!
Beacon Hil l Staffing Group is an EEO Employer.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.



Please Click Here to apply

  • Location: District of Columbia
  • Compensation: US$65000 per year
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Litigation Secretary Sought (Washington, DC ) 

Seeking Legal Secretary with 3- 7 years of solid litigation experience for large DC law firm. Ideal candidate will be familiar with the court system, research libraries and filing and e-filing processes. Extensive experience with international travel and meeting coordination is required. Complex billing experience preferred. Excellent health and dental benefits and 401K package make this a very attractive opportunity. Please send cover letter and salary requirements with resume.

  • Location: Washington, DC
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LEGAL SECRETARY (Fairfax) 

Busy Fairfax law firm seeks experienced FT legal secretary; litigation exp. required; administrative experience a plus. Salary commensurate with experience. NO PHONE CALLS PLEASE. email resume to resume@abhylaw.com or fax to 703 353-1301.

  • Location: Fairfax
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Assistant Director of Alumnae Relations (McLean, VA) 

The Madeira School is one of the country's premier girls boarding/day schools with a century of serving the needs of a wide variety of young women from around the country and the world. Located just outside of Washington, DC, on the banks of the Potomac River, Madeira enrolls 315 students in grades 9-12. The Madeira School is currently seeking an Assistant Director of Alumnae Relations to support the Director of Alumnae Relations in planning, organizing and supervising the programmatic elements of The Madeira School's Alumnae Relations Program.

The specifics of the position entail the following:

Alumnae Cultivation:
*Assist in volunteer and prospect management
*Facilitate alumnae networking
*Manage alumnae volunteer committees
*Make donor calls throughout the year
*Support Alumnae Association Leadership Council

Reunion Program:
*Assist in planning, execution, and follow-up for Annual Alumnae Reunion
*Recruit, motivate and manage Volunteer Reunion Committees
*Create Reunion promotional materials
*Implement and supervise the registration process both prior and during the event

Communications:
*Manage the Class Secretary Program
*Oversee Alumnae Relations mailings, including electronic communications
*Coordinate the submitting, gathering, reporting and editing of ClassNotes, Milestones.
*Maintain the Madeira facebook presence.


Miscellaneous:
Ability to manage multiple facets of the Alumnae Relations operation such as; make donor calls throughout the year, the willingness to speak and develop relationships with alumnae from the various graduating classes past and present and other duties as assigned.

*Bachelor's Degree
*Previous Experience in alumnae relations or related field preferred
*Familiarity with educational institutions, preferably Independent schools
*Previous experience with fundraising software; Blackbauds’s Raisers Edge software preferred
*Proficiency in basic data management systems and basic computer applications (e.g., Word, Excel, Access, PowerPoint); willingness and ability to learn additional applications as needed
*Willingness & ability to work flexible work schedule, including occasional evenings & select weekends

In addition to meaningful and rewarding work, Madeira provides a rich compensation benefits package including medical, dental, life, long term disability, 403(b) program with 9% company contribution, generous paid time off and an employee assistance plan.

Please send cover letter, resume and salary requirements.





  • Location: McLean, VA
  • Compensation: $35,000
  • This is at a non-profit organization.
  • OK to highlight this job opening for persons with disabilities
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Legal Secretary / Litigation (Near McPherson Square) 

Opening for a legal secretary with a growing DC office of a large NYC law firm. Great opportunity to grow with this solid and secure firm.
CANDIDATES MUST HAVE: 6+ years litigation experience and strong tenure; Supported top attorneys; Have worked for another top 100 law firm; Possess strong software knowledge and skill in MS 2007 / 2010; Bachelor degree preferred; Have a warm and outgoing personality.
This is a wonderful office with a great team atmosphere. Hours 11 - 7 for the first few months, which will allow you to float and learn the firm. Once assigned an attorney the hours will be 9 -5:30.

  • Location: Near McPherson Square
  • Compensation: up to 70/72K DOE
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Litigation Secretary (Downtown Bethesda) 

Small, friendly firm located in the heart of Bethesda is seeking an experienced Litigation Secretary to support a very busy Sr. Partner. The ideal candidate will have a minimum of 3 years of litigation experience, proficiency in MS Office, minimum typing speed of 65 wpm and dictation experience. E-filing experience is a plus. Candidate should be able to work independently and as part of a team. Hours are 9 - 5 with some overtime. Great benefits including free parking! Great opportunity to have a position in Montgomery County!


  • Location: Downtown Bethesda
  • Compensation: 50-60k
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